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SOP — Asset Lifecycle

Document: CSN-AST-001
Version: 1.0
Date: June 2026

Purpose

How Cola Solar tracks physical assets from procurement to disposal.

1. Procurement

When a new asset is purchased:

  1. Add to Snipe-IT within 48 hours of receipt
  2. Required: Asset Name, Category, Serial Number, Purchase Date, Cost, Supplier
  3. Physically attach asset tag label to the item
  4. Set status to Ready to Deploy

2. Assignment

  1. Open asset in Snipe-IT
  2. Click Checkout → Checkout to Person
  3. Select staff member
  4. Set expected check-in date if temporary
  5. Staff member acknowledges receipt in person

3. Return

  1. Open asset in Snipe-IT
  2. Click Checkin
  3. Note condition of asset
  4. If damaged — set to Pending, notify System Administrator
  5. If functional — set to Ready to Deploy

4. Quarterly Audit

  1. Export full asset list from Snipe-IT
  2. Physically verify each asset
  3. Update any discrepancies immediately
  4. Report missing assets to management within 24 hours

5. Disposal

  1. Get management approval
  2. Set status to Archived
  3. Record disposal date and method in notes
  4. Never delete the asset record
Getting Started