Journal Entry
Overview
A Journal Entry is used for all accounting transactions that are not sales or purchase invoices — expenses, adjustments, opening entries, bank transfers, and so on.
To access: Accounting → Journal Entry
Creating a Journal Entry
- Go to Accounting → Journal Entry → New
- Select the Entry Type — Journal Entry, Bank Entry, Cash Entry, etc.
- Set the Posting Date
- Under Accounts, add rows for each account affected:
- Select the Account
- Enter the Debit or Credit amount
- Add a Remark describing the transaction
- Click Save then Submit
The total debits must equal total credits before you can submit.
Common Use Cases at Cola Solar
| Scenario | Entry Type |
|---|---|
| Recording petrol/transport expense | Journal Entry |
| Bank to bank transfer | Bank Entry |
| Opening balance entry | Opening Entry |
| Salary payment | Bank Entry (done via Payroll module) |
| Stock adjustment | handled via Inventory module |