Payroll

Overview

Payroll is run monthly by the HR and Finance team. The process generates salary slips for all active employees based on their assigned salary structure.

Running Monthly Payroll

1. Go to Payroll → Payroll Entry → New
2. Set the Payroll Frequency — Monthly
3. Set the Start Date and End Date for the pay period
4. Select Department, Branch, or Designation to filter (optional — leave blank for all)
5. Select the Payment Account
6. Click Get Employees — the system pulls all active employees matching the filter
7. Review the employee list
8. Click Create Salary Slips — drafts are generated for each employee
9. Review the draft slips
10. Click Submit Salary Slips

Always verify the employee list before submitting. Submitted salary slips cannot be edited.

Viewing a Salary Slip

1. Go to Payroll → Salary Slip
2. Search by employee name or month
3. Click the record to view the full breakdown of earnings and deductions

Sending Salary Slips to Employees

1. Open the submitted Payroll Entry
2. Click Send Salary Slips
3. Slips are emailed to each employee’s registered email automatically

Making the Bank Payment Entry

After submitting salary slips:

1. Open the Payroll Entry
2. Click Make Bank Entry
3. Verify the amounts
4. Submit the journal entry

This books the salary payment in the accounting module. Note that this records the transaction — it does not transfer funds to the bank directly.