Stock Entry

Overview

A Stock Entry records the movement of items — receiving stock, transferring between locations, or issuing materials. It is used for movements that don’t come from a Purchase Order or Sales Order.

To access: Stock → Stock Entry

Stock Entry Types

Receiving Stock (Material Receipt)

1. Go to Stock → Stock Entry → New
2. Set Stock Entry Type to Material Receipt
3. Set the Posting Date
4. Under Items, add each item received:
   • Select the Item
   • Set the Target Warehouse — where stock is going
   • Enter the Quantity
   • Enter the Basic Rate (cost per unit)
5. Click Save then Submit

Transferring Stock Between Warehouses

1. Go to Stock → Stock Entry → New
2. Set Stock Entry Type to Material Transfer
3. Under Items, add each item:
   • Select the Item
   • Set the Source Warehouse — where stock is coming from
   • Set the Target Warehouse — where stock is going
   • Enter the Quantity
4. Click Save then Submit

Issuing Stock (Material Issue)

1. Go to Stock → Stock Entry → New
2. Set Stock Entry Type to Material Issue
3. Under Items, add each item:
   • Select the Item
   • Set the Source Warehouse
   • Enter the Quantity
4. Add a note explaining the reason for issue
5. Click Save then Submit

Submitted Stock Entries cannot be edited. Cancel and resubmit if corrections are needed.